Windows allows you to create and open zip files without any additional software. Most files can be compressed into a zip file to reduce their size. Once you have a sharing link, paste it in the body of your email message.
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See their help files for more information on how to obtain a sharing link. Most cloud storage solutions such as Dropbox or Google Drive allow you to get a shareable link to your file. Recipients can open the shortcut and download or open the file.Ĭopy a sharing link from another cloud storage service This attaches a shortcut to the file to your email message, not the file itself. If the file is already stored on OneDrive, OneDrive for Business, or a SharePoint site, you can select Send a link. In your email message, select Attach File from the ribbon. Note: For more information specific to reducing picture files, see the section Insert and resize pictures in the body of an email message. For pictures that won't be printed, Web (150 ppi) is the most common resolution. Select the compression and resolution options and then select OK.
Depending on your screen resolution, you may only see the Compress Pictures icon. Under Picture Tools on the Format tab, select Compress Pictures from the Adjust group. Select the picture or pictures you need to reduce. Lower resolution pictures have a smaller file size. If you want to change the height and width separately, clear the Lock aspect ratio check box before you change the required height or width in step 2.Ĭompressing a picture maintains the height and width of the picture, but reduces the resolution.
The width changes automatically to stay in proportion to the height. On the Format tab, in the Size group, enter the required height. Using the handles in the center of each side will distort the picture. If you want to maintain the picture's proportions, only use the sizing handles in the corners. Tip: There are additional sizing handles in the center of each side of the picture.
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